ADMINISTRATIVE ASSISTANT Jobs in Rochester, NY | CME Associates


CME Associates
Rochester, NY

Posted Wednesday, October 24, 2018

Job Description:

The Administrative Assistant reports to the Office Manager and provides clerical, administrative and office support to managers and supervisors, as well as creates a daily schedule for field personnel. We provide construction materials testing and special inspections services for our clients.

• Perform receptionist duties including telephone screening and distribution, responding to and directing visitors, opening and distributing mail, electronic and manual filing.
• Create and maintain new client/project databases and field folders.
• Scan, upload and save all plans, specifications and drawings by client/project into Agile System.
• Input data to Agile, including but not limited to, mix designs and proctors, concrete specifications and other technical information as needed.
• Create and maintain Quick Reference Guides for Project Manager, Field Supervisor and Technicians.
• Peer review technical reports for quality control and accuracy.
• Create, maintain and update hard copies of project folders, job folders and field folders with appropriate documentation.
• Create and maintain new project checklist including transmittals, scope of work, and numbering log.
• Electronically file all relevant documents into appropriate folder, i.e. signed contract, RFI’s, drawings, maps, etc.

• High School Diploma is necessary; Associate Degree is preferred.
• Minimum of 2 years’ experience performing administrative responsibilities.
• High degree of proficiency in Microsoft Office programs, including Word, Excel and Outlook.
• Strong interpersonal and communication skills.
• Must be accurate and have efficient data entry skills, attention to detail and problem-solving skills.

This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, or local laws.

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